Google Docs has a voice typing feature, this feature lets you dictate your notes using your computer’s microphone. If you dread typing or have some sort of a repetitive strain injury then this tool is great for you. On this post, we are going to discuss how to use voice typing in Google Docs. Before we start, it is important to note that Voice Typing is only available for use in Google Docs and the speaker notes of Google Slides, and only if you’re using Google Chrome.
How to Use Voice Typing in Google Docs
- Ensure your microphone is installed and working. Once that is done, go to Google Chrome and go to Google Docs. You can also type docs.new to start a new document instantly in the address bar.
How to Use Voice Typing in Google Docs: Enabling Voice Typing
- To activate Voice typing, click Tools > Voice Typing. Another way is to press Ctrl+Shift+S in Windows or Command+Shift+S in macOS.
- A window with a microphone icon will appear; click on it when you’re ready to dictate. To move the tool out of the way, click and drag the window wherever you want.
- If Voice Typing doesn’t automatically load your native tongue, click the three dots and then use the Language drop-down to select your preferred language from over 100 languages and dialects.
- The first time using Voice Typing, you need to grant Chrome permissions to use your microphone.
- Please speak clearly in your normal volume and at your normal pace so the tool can understand what you’re saying. Everything you say now appears in the body of your document. If it’s having trouble understanding you, make sure you have selected the correct dialect in the languages menu.
- The voice typing tool processes your voice in real-time. Once you are done speaking, click the microphone again to stop listening.
How to Use Voice Typing in Google Docs: Adding Punctuation
The great thing about the Google Docs Voice typing tool is that it understands when you want to add punctuation to your document. To do that simply say the following phrases:
- Exclamation mark
- Question mark
- New line
- New Paragraph
Note: The punctuation function only works in select languages. These languages include German, English, Spanish, French, Italian, and Russian.
How to Use Voice Typing in Google Docs: Using Voice Commands
Another reason why the voice typing tool in Google Docs is so great is that you can also edit and format text and paragraphs in the document without using the toolbar. It is important to note that the voice commands are only available in English for Google Docs; they are not available in Slides speaker notes. Both the account and document language must be English.
Here are some other useful commands to get you started being more productive and making the most out of Voice Typing
- To delete text: simply say “Delete” or “backspace” to remove the word before the cursor.
- Selecting text: Select [word, phrase, all, next line, next paragraph, next word, last word]”
- Format your document: Apply Heading [1-6], apply normal text, Bold, italicize, italics, underline
- Change font size: Decrease font size, increase font size, font size [6-400], make bigger, make smaller
- Edit your document: Copy, cut, paste, delete [word or phrase], insert [table of contents, bookmark, equation, footer, header, page break]
When you’ve finished with your document and no longer want voice typing to pick up any of the words you’re saying, say “Stop listening.”