How to Share your Outlook Calendar: An Easy Step by Step Guide

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On today’s post, we would be discussing how to share your Outlook Calendar, we would talk about how to share your Outlook Calendar with people within your organization. We would also run you through how to share your Outlook calendar with people outside the organization. So we are going to dive right in with sharing within your organization.

How to Share your Outlook Calendar: An Easy Step by Step Guide

How to Share your Outlook Calendar with People within your Organization

  1. To start the process, simply open the calendar in Outlook and then click Home > Share Calendar > Calendar.

Please note: When you have multiple accounts on your Outlook, you have to ensure you select the calendar for the account you want to share.

  1. The “Calendar Properties” window will open on the “Permissions” tab, showing you who currently has access to your calendar. Just by default, Outlook is already set up to let everyone in your organization see when you are busy.
  2. To share your calendar with someone, click the “Add” button. After which your address book will open and show you people in your organization. Just Add the person you want to share your calendar with and then click “OK.”
  3. The person who you have chosen will appear in the Permissions window. By default, the person would have permission level of “Can view all details,” which you can change if you want.
  4. Once you are done, click “OK” to share your calendar.

How to View a Calendar Someone has Shared with You

  1. If you want to view a calendar someone has shared with you on Outlook. Simply click Home > Add Calendar > Open Shared Calendar.
  2. A window will pop up, simply enter the name of the person that shared the calendar, then click Ok.
  3. The calendar will appear under the “Shared Calendars” list on the left side.

How to Share Your Outlook Calendar with Someone outside Your Organization

The process of sharing your calendar outside your organization is very similar to sharing it with someone within your organization.

  1. Open the calendar in Outlook and then click Home > Share Calendar > Calendar.
  2. The “Calendar Properties” window will open on the “Permissions” tab, showing you who currently has access to the calendar.
  3. To share your calendar with someone, click the “Add” button.
  4. Your address book will open up, on the “Address Book” dropdown, click “Contacts.” Your external contacts on your address book will then appear. If the person’s contact doesn’t appear you will need to add them as a contact first.
  5. Add the person you want to share your calendar with and then click “OK.”
  6. The contact will then appear on the Permissions window. By default, the contact will a permission level of “Can view all details,” which you can change if you want.

Please note: Unlike sharing with people in your organization, you can’t give external people “Can edit” or “Delegate” rights.

  1. Once you are done, click “OK” to share your calendar.

 

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