How to Protect Portions of a Word Document from Editing

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Microsoft Word has evolved so much from the application of a few years back. With the Microsoft Word, you can now collaborate with several people on a single document. While you are collaborating, you might wish to protect some certain parts of your word document from editing. On this post, we would discuss how to protect portions of a word document from editing from other collaborators

How to Protect Portions of a Word Document from Editing

How to Protect Portions of a Word Document from Editing

  1. Open the Word document to be protected and go to the “Review” tab.
  2. Next, click the “Restrict Editing” button.
  3. The “Restrict Editing” pane will appear on the right side of Word. Tick the “Allow only this type of editing in the document” checkbox.
  4. After it has been ticked, you’ll see the drop-down menu below become selectable. Select “No changes (Read only)” from the menu.
  5. Now, Select the parts of the Word document for which you do want editing allowed. The parts you don’t select will end up as read-only. You select the text by clicking and dragging your mouse across the text. For content in two separate sections that want to keep open for editing, hold the Ctrl key while you click and drag to add them to your selection.
  6. After you are done selecting the text, go back to “Restrict Editing” pane and tick the “Everyone” checkbox under the “Exceptions” section. By doing this, you are allowing everyone that receives the document to edit the content you selected.  If it’s a company network and you want to allow specific people to be able to edit the content, select “More users” and enter the users’ names (note that it requires access to a central, network user directory).
  7. Then, under the “Start enforcement” section, click “Yes, Start Enforcing Protection.”
  8. The “Start Enforcing Protection” window will appear, warning you that the document isn’t encrypted and therefore susceptible to malicious users. You’ll be prompted to enter a password. Add a password, then select “OK.” If you selected specific people for whom to allow editing, you’d select the “User authentication” option instead.
  9. Word now highlights, as well as brackets, the selected text. This is an identifier for users that those are the editable sections.
  10. In the right-hand pane, you’ll see a new option that lets you move from editable section to editable section. Click “Find Next Region I Can Edit.”
  11. The “Show All Regions I Can Edit” option shows the editable sections, as the name implies. If you want to remove the highlights from the text, uncheck the box next to “Highlight the regions I can edit.”
  12. To remove the protection restrictions on the document, click “Stop Protection” at the bottom of the “Restrict Editing” pane.

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